Hands up who has to-do list that never ever seems to be complete? Meeee!
It’s so frustrating! In my case, I felt like I was constantly doing and doing and doing and never done!
The issue is, that a to-do list in and of itself will not solve the problem, because unless you schedule time to actually do the tasks, it can all become a bit overwhelming!
But when I introduced time blocking into my life, things totally changed!
Time blocking is super effective because it’s designed to help us focus. The human brain actually needs us to put in boundaries and guidelines to how we work or can we fall into what’s known as Parkinson’s Law:
“Work expands so as to fill the time available for its completion”
Who knew there was actually a Scientific Law that predicts how humans will respond in these moments?
By scheduling every minute of your day you not only prevent being distracted but it also increases and multiplies our focus.
If you’ve ever been in a factory, you will see this principle at work. Getting people to focus on one task at a time is the most effective way to work.
It can actually make you up to 80% more productive than splitting your attention across multiple tasks.
The other great advantage is knowing that those other looming tasks on your list will definitely get done because they are scheduled and you know you have time set aside later for checking email, writing that post, or making that cake So you don’t have to think about it right now!
Check out these top tips from time blocking experts
- Place buffers in between tasks. Give yourself 10-15 minutes to switch gears so you can stay on task and not end up frustrated and behind schedule.
- Schedule your breaks (not just lunch). It’s super important to set aside time throughout the day for a quick stretch or walk to give your brain (and your eyes) a rest.
- Overestimate how long things will take (at least to start). Don’t be over-optimistic with your day until you have a solid understanding of what you can get done. Some people advise you to start off by giving yourself 2–3X as long as you think a task will take.
- Put in time for downtime, relaxation, and learning. Give yourself the time you need to relax, have fun, and even learn new skills. You don’t have to be 100% productive 100% of the time.
- Tell people what you’re doing. Make sure the people around you understand what you’re working on, when you’re available, not that it really ever works when you’re surrounded by kids who just need you when they need you! But if you have conversations with them (if they’re old enough) and set them up with something to keep them busy when you need to really knuckle down. It won’t be perfect and that’s fine! Don’t be too hard on yourself!
- Set an “overflow day” to stop you from feeling overwhelmed. If you’re constantly falling behind on tasks, creating a day for this will give you some wriggle room and account for some of those interruptions.
- Revise as needed. No one works well within a rigid system. Try to be as realistic as possible when you set your schedule but be prepared to move things around or throw it out for a day if a crisis unfolds.
About the Author
Natasha Orumbie isn’t your ordinary baker! Yes, she is well known in her industry for creating awesome works of edible art, but she has recently gained notoriety in the online world as a Baking Business Coach.
She has catapulted her business from making zero profit to a six-figure global accredited business in just 18 months.
Originally a teacher of teenagers by trade, she is naturally able to share knowledge in an engaging and humorous fashion, making her Instagram, blog posts, and e-books a pleasure to read! She now takes great pleasure in teaching others how to bake, decorate and sell cakes of their own and turn their expensive hobbies into profitable passions.